Leavers' Procedure

Who is covered by this procedure?

All staff

What is covered by this procedure?

This procedure outlines the actions needed when a staff member leaves and what is required to happen before and after the leave date.

The Process
 
Notice periods

From employer
Except for dismissal for gross misconduct (see Disciplinary and Dismissal Policy), the minimum notice of termination of employment to which staff are entitled is listed below:
	
•	In the first month of employment: two weeks’ notice
•	Months two to six of employment: two weeks’ notice
•	Months seven to twenty-four of continuous employment: one months’ notice
•	After two years, one additional week for each completed year of employment, to a maximum of twelve weeks’ notice after ten years of continuous employment.

From staff member 
The notice you are required to give is listed below:

•	In the first month of employment: two weeks’ notice
•	Months two to six of employment: two weeks’ notice
•	Months seven to twenty-four of continuous employment: one months’ notice
•	After two years, one additional week for each completed year of employment, to a maximum of twelve weeks’ notice after ten years of continuous employment.

[CHARITY NAME] will consider being flexible in special circumstances.

Giving Notice

Notice must be in writing addressed to your line manager, copied to [ROLE WITH PERSONNEL ACCOUNTABILITY]  .   Notice will be effective from the point that the manager is made aware of the staff member’s resignation or at a date agreed between the line manager and the staff member.

Work during notice period

During the notice period, [CHARITY NAME] reserves the right to require staff to remain away from work.  During such time, if on full pay, staff may not undertake any employment or work on a self-employed basis without [CHARITY NAME]’s prior written permission.  Staff will be required to comply with any conditions relating to work laid down by [CHARITY NAME].

Exit Interview

Please see Exit Interview policy

Notifying staff of resignation 

It is the responsibility of the line manager to notify relevant staff members of the resignation.

User account

The leaver’s user account must be disabled at the end of their last working day by the line manager notifying [CHARITY NAME]’s IT Support Company.

Emails and out of office message

An ‘Out of Office’ message must be created in Outlook (see below) for the leaver to notify recipients who they should now contact. This can be the line manager, a team member or the replacement staff member. Under normal circumstances, this will be set up on the leaver’s final day and will be active for one month. Notify [CHARITY NAME]’s IT Support Company to setup the email forwarding rule.